A visitor waits in reception with no idea whether anyone knows they have arrived, while employees miss messages buried in their inbox. Corporate digital signage solves both problems: screens in the lobby, in the offices and in the break room show content you update remotely. All you need is a compatible TV and software, from €19.99 per month per screen with AtmoScreen. This guide covers what it is used for, the zones to equip, the content for each zone, the hardware, the cost and real-life examples. For the entrance itself, see our page on corporate lobby digital signage.
You can try AtmoScreen free for 7 days, no credit card required.
At a glance
- Digital signage replaces paper posters with a screen whose content you change from a web browser.
- Four zones are well suited to a screen: reception, offices, the break room and meeting rooms.
- Each zone has its own goal: welcome, inform without distracting, share team life, identify the space.
- An existing TV and a streaming stick are often enough: most of the budget goes on the software.
- Start with a single screen, in reception, then expand.
What corporate digital signage is used for
Corporate digital signage is used to show information on screens placed where people pass: welcoming visitors, guiding them, keeping teams informed and presenting the company. It replaces printed posters that constantly need redoing and quickly go out of date.
Digital signage: a system made up of a screen, a small media player or a smart TV, and software that lets you create, schedule and change the content on display remotely.
Four uses come up in most companies:
- Welcome: greet a visitor by name, show who they are meeting, recall the access instructions.
- Inform: relay announcements, events and practical reminders to people who do not read every email.
- Guide: point to a room, a floor, a department, or a temporary entrance during building works.
- Represent: show the company's values, teams, achievements and news.
The screen does not replace email or the intranet. It complements them by making certain messages visible in the right place at the right time. If you have already equipped a waiting room, the logic is similar: see our guide to waiting room digital signage to compare.
The zones to equip: lobby, offices, break room and meeting rooms
The most useful zones are reception, the offices (open-plan areas and corridors), the break room and the areas outside meeting rooms. One screen per zone is enough to start, with content suited to how long people spend in front of it.
Lobby digital signage: the entrance hall
This is the first zone to equip. A reception screen is read in a few seconds by someone standing up, sometimes nervous about a meeting. The content therefore needs to be short: a welcome message, the name of the expected visitor, their host, opening hours, an access instruction.
Place the screen facing the entrance or near the desk, at eye level, away from reflections from glass frontages. To go further on this point, read our article on modernising your company reception.
Office digital signage: open-plan areas and corridors
In an open-plan office, the screen informs without distracting. Keep to a few messages, a slow rotation and no sound. Team announcements, the week's events, new starters and reminders about the premises all belong here.
In a corridor or near a lift, the screen works more as a landmark: directions to a department or a floor, or a temporary message during an event or a visit.
The break room
Employees spend a few minutes here, so it is the ideal zone for more editorial content: industry news, team photos, thank-you messages, quizzes, a countdown to a launch or an away day. A standard consumer TV is usually enough.
Meeting rooms
At the entrance to a room, a screen can show its name, its rules of use or a welcome message for the attendees of a seminar. This content is entered in the back office. A room booking schedule synchronised with a calendar calls for a different kind of tool: AtmoScreen is not presented as one here.
Coworking digital signage
A coworking space combines every need: welcoming visitors, presenting the week's events, announcing new members, reminding people of the house rules. The named visitor welcome template and scheduled messages cover the essentials. Keep the information shown in the reception area limited to what anyone may see.
What content should each zone of the workplace show?
Each zone has a different goal and reading time, and the content must fit both. The table below matches each zone with the most relevant AtmoScreen screen templates for workplace digital signage.
| Zone | Goal | Recommended content | Screen templates |
|---|---|---|---|
| Reception | Welcome and reassure | Visitor's name, host, opening hours, instructions, news | Visitor welcome, Hours and practical info, News (RSS) |
| Open-plan areas, corridors | Inform without distracting | Team announcements, events, reminders | Messages, Team, Countdown |
| Break room | Bring the team together | Photos, news, quizzes, thank-yous | Photo & video, News (RSS), Quiz, Weather |
| Meeting room | Identify the space | Room name, instructions, welcome message | Messages, Hours and practical info |
| Coworking | Build the community | Expected visitors, events, services | Visitor welcome, Messages, Form (QR code) |
Three rules make design easier:
- One idea per screen: a title, a sentence and a date at most.
- A suitable rotation pace: short in reception, longer in the break room.
- An end date: every temporary message should be scheduled to disappear, otherwise the screen goes stale.
The News template shows an RSS feed. Choose sources you control (the company blog, a trade publication) to avoid off-topic content. The Form template generates a QR code, useful for a suggestion box, a survey or an event sign-up.
What hardware does a corporate screen need?
You need a screen, a way to stream to it, a mount and software. An existing TV works in most cases, except in a very bright lobby or for a screen left on all day.
- The screen. Sizes from 43 to 55 inches suit offices and break rooms. In a large lobby, go bigger. A professional display is built to run for long hours and cope with bright light, but it costs considerably more than a consumer TV.
- Streaming. AtmoScreen works with Chromecast, Android TV, Google TV, Amazon Fire TV, Xiaomi, the Chrome browser and Android. Pairing uses a code shown on the TV.
- The mount. A wall bracket is often the neatest option. Make sure there is a power socket and Wi-Fi access nearby.
- The software. It manages the content, its scheduling and the screens from a web back office.
If you are starting from scratch with a streaming stick, there are two step-by-step guides: setting up AtmoScreen on a Fire TV Stick and installing it directly on an Android smart TV.
How much does corporate digital signage cost?
The budget is made up of hardware (one-off) and software (monthly). With a TV already in place, the hardware outlay is usually limited to a streaming stick costing a few tens of euros. A new 43 to 55 inch TV is more like a few hundred euros, and a professional display more again.
For the software, AtmoScreen offers three plans:
| Plan | Price | For whom |
|---|---|---|
| Starter | €19.99/month | 1 screen, for example in reception |
| Premium | €39.99/month | Up to 10 screens, Premium templates |
| Custom | On quotation | Specific needs |
There is no commitment, with 20% off for annual billing and a 7-day free trial. No third-party advertising is ever shown on your screens. Plan details are on the pricing page.
For example, a company equipping its reception, its break room and two floors falls under the Premium plan: a single subscription covers all four screens.
Real-life examples of corporate digital signage
A service SME with a single screen in reception
The screen alternates three templates: the visitor welcome (the name of the expected guest and their host), opening hours and practical info, then news from the company blog via RSS. The office manager enters the day's visitors each morning in a few minutes.
A head office with three zones
The lobby shows the named visitor welcome. The break room shows team photos, a weekly quiz and a countdown to the annual away day. Each floor gets a wayfinding message. All three are managed from the same back office, without anyone moving from their desk.
A coworking space
At the entrance, a welcome message and the week's events. In the kitchen, a QR code leads to a form for suggesting workshops. Members can see what is happening in the space without opening an app.
How do you keep screens up to date without spending hours on it?
A signage project succeeds or fails on updates: a screen that never changes quickly loses its appeal. Appoint someone to own the content, schedule messages with a start and end date, and review the screens once a week.
Personal data calls for care. The GDPR (and the UK GDPR) sets a principle of data minimisation: display only what is necessary, for example a name and a host rather than details about the visit. For the general framework, see the guidance from the CNIL, the French data protection authority. This guide is not legal advice.
To save time, AtmoScreen is available in ChatGPT and in Claude: you manage your screens in plain language. For example, you can write: "Add a welcome message for Thursday's conference on the lobby screen." Setup is explained in our guide to connecting AtmoScreen to ChatGPT and Claude. Always check the result before leaving it on screen.
Frequently asked questions
What is corporate digital signage used for?
Corporate digital signage is used to welcome visitors, guide people, share announcements and present the company on screens placed where people pass. The content is changed remotely from a web browser, with no posters to reprint. It complements email and the intranet.
Where should an office install digital signage screens?
Install a screen in reception first, then one in the break room, and one in the open-plan area or corridors if needed. Sizes from 43 to 55 inches suit most offices. In a bright lobby, choose a brighter or larger screen.
Do you need a professional display or is a TV enough?
A consumer TV is enough for a break room or a corridor, where the screen is on for a few hours a day. A professional display is better in a very bright lobby or for long daily running times. AtmoScreen works with a TV fitted with a Chromecast, or an Android TV, Google TV or Fire TV device.
How much does office digital signage cost?
Allow a few tens of euros for a streaming stick if you already have a TV, then the software subscription. With AtmoScreen, the Starter plan costs €19.99 per month for one screen and the Premium plan €39.99 per month for up to 10 screens, with no commitment.
Conclusion
Corporate digital signage brings a clearer welcome, more visible messages and a more polished image, without a big investment. Start with reception, add the break room, then expand as your needs grow.
You can try AtmoScreen free for 7 days, no credit card required.
